HOW TO: finances cash entry and bank posting

In order to record cash entries and bank postings, the submenu book needs to be selected, which can be found under the menu option  finances in the menu bar left. Immediately after choosing the book option you are met with the question if you want to record a SALES INVOICE, an INCOMING INVOICE, CASH, BANK or a TRANSFER. After choosing the transaction type according to the given information, you are ready to process the given data.

The selected transaction type is displayed in the top panel of the page. In the panel right underneath all the already booked entries within the the set timespan (can be defined in the top left) are displayed. Something that should be mentioned is that the entries are automatically booked in the month correlating with the day of entry. In the following panel the number as well as the date of the entry can be defined. According to the given situation of the entry an appropriate account has to be selected. If there is a value-added tax connected to that account it will automatically be set in the tax rate option. If this is not the case the value-added tax can be manually chosen. If the given situation of the entry doesn’t require to be taxed the option no tax 0% can be chosen. Under the category text an optional description of the given situation can be added. The amount of money that needs to be paid has to be set under the category amount. If a tax rate is already defined the amount including the value-added tax will be displayed right underneath the input field. If a receipt should be added, simply click  RECEIPT. If all options are set according to the given situation, the entry can be saved by clicking ADD.

If an entry has been completed and now another given situation should be entered to the books which requires a different transaction type, it needs to be changed before you can continue. This can simply be done by clicking CHANGE TRANSACTION TYPE in the top panel. This action directly leads back to the selection menu of transaction types, like mentioned in part one. So the transaction type of interest can be chosen and the next entry can be posted.

Of course the situation can occur that certain goods are purchased from another country, therefore an international purchase was conducted. Imagine you are located in Austria and you purchase goods from Germany. These goods are normally subject to the profit and income tax, which is usually 20%. Once again this can simply be selected under the category account. Like mentioned in part three the tax is automatically set in the tax rate field and is added accordingly to the amount. Simply select the option purchase of goods intra-community acquisition 20%.